HRIS and Payroll Software 101: Configurability

HRIS and Payroll software on the laptop

Technological tools and software are considered investments toward business improvement. And each company has its set of objectives that it is working to attain. Because of these varying goals, investing in solutions tailored to address the company’s concerns should be the norm. 

Currently, companies, including micro, small, and medium enterprises (MSMEs) delve into investing in technology by choosing off-the-shelf software. An off-the-shelf software is a type of software produced for the masses. This may be wise when the company is starting out. But, as the company continues to grow, investing in tailored software is the best decision to ensure that the software remains beneficial as the company grows. 

Take for instance HRIS and payroll software. Due to the hybrid work setup that most companies in the Philippines have adopted, using software that allows you to manage company and employee information, monitor employee attendance, and disburse payroll is essential. These processes were done manually before the changes in the work setup brought about by the coronavirus were placed. Because of the remote work and later on, hybrid work setup, that companies had to immediately adopt, manually doing these tasks is no longer efficient. 

Automating processes and digitizing documents should be prioritized for businesses that have an on-site and online workforce. And if MSMEs aim for growth in handling multiple lines in the future, it is best to invest in HRIS software that allows for configurability. 

The difference between configurability and customizable

There is a difference between customizable and configurable despite the two being used interchangeably. Their differences will be discussed in the HRIS software sense. 

A customized HRIS system means that the provider has customized the HRIS software from the get-go to fit the organization’s needs. This also means that only the software provider can make changes to the software. 

Configurable HRIS systems, on the other hand, allow the clients more freedom to configure their HRIS software based on the company’s needs and objectives. The organization will work together with the provider to include the necessary features to receive a platform configured specifically for the company.

Choosing between customized and configurable systems is one of the key decisions that the company should make based on its scale today and future plans. For corporations with multiple subsidiaries, having a configurable system is the better option. A configurable system will grow with the company as it grows as well. 

And fortunately for them, a full-suite HRIS and payroll software is available for full configurability for a minimal price is available: GreatDay Professional. 

What is configurability in the HRIS sense?

So, how does configurability work in HRIS software? Apart from having a customized dashboard for the company, HRIS software providers enable the company’s HR department the freedom to configure the HRIS software based on the company’s requirements. 

For instance, the GreatDay Pro platform provides templates for easier data digitization and migration. The platform has a migration configuration that allows the company to migrate employee information on its own. With off-the-shelf HRIS software, it is the task of the provider to transfer employee information to the system. With GreatDay Pro, the HR department can easily do the task themselves. The software provider just provides a template and they’re good to go. 

Another feature of a fully-configurable system is the ability to assign roles to the administrators. GreatDay’s basic software, GreatDay HR, allows for assigned roles to administrators. GreatDay Pro, on the other hand, enables the HR department to assign specific personnel to roles such as payroll, government compliance, and employee engagement, among others. What’s more, they can reassign personnel over time. 

In addition, a fully-configurable system like GreatDay Pro enables the HR department to upload policies and see those who downloaded them. Apart from ensuring that the workforce has access to the documents, this also tells the department about the employee’s openness to reading and understanding company policies.

The importance of configurability

Why are these key features that a fully-configurable HRIS software provides important for any business? The answer is client autonomy. 

Client autonomy means the company is capable of fully configuring the HRIS software based on their needs. A configurable system allows the company to make changes without needing the approval of the HRIS software provider. Configurable HRIS and payroll software enables the HR department to have full control of its processes, employee engagement, and strategic implementations. And if the company’s HR team needs help, GreatDay’s support team is very active in providing solutions for its clients. GreatDay provides quick response support via email and phone, an accessible and active support team, and an online chat group for each client. These types of support are available for clients for the whole contract duration. 

A configurable HRIS system also entails flexibility, scalability, and the capacity to be continually shaped to meet the company’s needs. Also, configurable HRIS systems constantly install system updates for the company. This is good as the organization no longer needs to wait for the HRIS’s support team to manually install the updates. This also lessens the time spent waiting and installing updates, which can disrupt the company’s workflow. These automatic updates are also at no additional cost for they are already included in the subscription cost.

How it benefits conglomerates

Configurability benefits companies of all sizes, but do the benefits fit the needs of conglomerates? In fact, it actually does. 

HRIS software like GreatDay Pro has multi-subsidiary support where the HR department can enroll employees from the main company and its subsidiaries. This feature makes it easy for the department to disseminate information, conduct employee management and engagement, and reduce operational costs for the whole conglomerate. This feature is available for a minimal amount.

With many different HRIS & payroll software options, it’s important for businesses to establish their technological needs and invest in software solutions that address them. This way, they’re able to configure the system to suit their own work environment and culture. And with GreatDay Professional, configuring the HRIS software to the company’s needs is easy to implement and update as the company continues to grow. 

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