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The Difference between HRIS and Data Management Systems


Investing in digital solutions is essential for the company’s growth in today’s business landscape. Investing in software provides the following benefits to the company:

  1. Automate repetitive tasks to reduce costs

Some tasks within the company are routine. Hence, investing in software that automates these will help the workforce to prioritize other tasks that impact company growth. 

  1. Scale strategically

Since routine tasks are now automated, the human resource (HR) department can focus on hiring manpower who can contribute to the company’s strategic growth.

  1. Replace paper processes

Paper documentation is a thing of the past. Apart from being vulnerable to the elements, it is also easy to lose track of documents when stored in paper format. This is particularly true in the hybrid work setup. It is easier for the different departments to use software to encode, open and use data wherever they may be. 

  1. Increase or improve the employee’s productivity

Employees become more productive when the company uses software. They can focus on tasks that add to the company’s strategic development since the software takes care of the routine tasks. 

Some software that companies invest in are as follows:

  • Accounting-focused software

An accounting-focused software is software that handles the company’s accounting processes. This includes software like bookkeeping software, tax software, and payroll software

  • Time tracking software

Time tracking software enables the team to keep track of the time spent on a particular project. This enables teams to schedule and manage projects better without the risk of employee burnout.

  • Customer relationship management software

Customer relationship management (CRM) software helps businesses build and maintain relationships with current and potential customers. The software helps the company to interpret customer data and implement the right strategy to acquire and maintain customer relationships.

  • Human resource information system software

Human resource information system (HRIS) software is a comprehensive software that stores, automates, and analyzes employee data for the execution of relevant employee programs. HRIS software also help engage the workforce in the hybrid work setup by having one platform for communication and tracking of their development in the company. 

These software rely on database management systems (DBMS) depending on the complexity of data storage and management that the software requires. These are the common software that companies invest in because they are useful regardless of the company’s size.

There are times, however, when companies interchange DBMS with the software above. For instance, some companies believe that they only need DBMS to input and store their internal data such as employee and company data than using a full-suite HRIS software. However, if they’re to do actions beyond data input and storage, a software that handles more complex tasks is needed. 

That is why there is a need to understand database management systems and how it affects other software used by the company. In this case, the difference between HRIS software and database management systems will be discussed. 

What are database management systems?

Database management systems (DBMS), in essence, are a data hub for the company’s various databases to make data collection and management more manageable and accessible to all departments. DBMS also makes it easier to organize and cross-check data for data consistency and clear out data duplicates in other databases. 

What is and is not a database management system

Database management systems make it easy for teams, particularly those that handle data analysis, to collect and manipulate data to create strategic plans. It makes it easier to access various databases so that the team no longer has to go to various databases to get the data they need. It also makes it easier to analyze and generate reports based on these data. A DBMS also backs up data and offers data security and data integrity measures.  

Database management systems, however, are not intended for intensive data analysis. There are other software that offer data analysis capabilities, such as HRIS software. While there are numerous HRIS software, choosing the best HRIS software in the Philippines means choosing one that has report generation capabilities, like GreatDay Professional.

Differentiating HRIS software from DBMS

The main difference between HRIS software and DBMS is that the former utilizes the latter to enable data collection, manipulation, and management from employees across the organization. Full-suite HRIS software like GreatDay Pro has the capacity to store and manage data while letting employees across the corporation and its subsidiaries update their information. 

The stark difference between HRIS software from DBMS is its capacity to interpret data and generate reports. In addition, HRIS software like GreatDay Pro enables accessibility to these reports as it is under the platform. Employees can easily download these reports through the platform’s dashboard in various formats. 

The HRIS software’s all-in-one characteristic also allows businesses to do HR-related functions and employee engagement and growth activities under one platform. This includes:

  • Recruitment and onboarding; 
  • Employee attendance, time, and scheduling management; 
  • Employee performance management; 
  • Employee engagement;
  • Payroll service; and more.

These activities process large data that a DBMS cannot manage. That is why, when looking for software to invest in, get one that can do all the functions that the company needs. This reduces costs spent on getting multiple software to address the company’s needs. Get one that also has the Filipino workforce in mind. For a tailor-fit experience, get full-suite HRIS and payroll software GreatDay Professional.


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