Privacy Policy

GreatDay HR Philippines, Inc. Privacy Policy

SunFish DataOn Philippines, Inc. is committed to the privacy and protection of your information. We ensure that all personal information and data that are in accordance with R.A. are processed. 10173 or the Data Protection Act 2012.

By using our Services, you agree to our collection and processing of your personal data, and you have accepted our policies and practices in accordance with this Privacy Policy. However, you have the right to object to the processing of your personal data if the purpose is related to direct marketing.

We use appropriate and reasonable measures to ensure the confidentiality and security of your Personal Information. All Personal Data collected shall be retained in a reasonable manner for a period of one (1) year following the termination of Your Agreement with us or as long as is reasonably necessary for the purpose for which it was collected or to comply with Our legal obligations. resolve disputes and enforce Our agreements.

We reserve the right to periodically revise or amend this Privacy Policy and our operational procedures in order to adhere to governmental and regulatory mandates, conform to industry standards, and serve business objectives.

Information we collect

SDP reserves the right to collect, store, and transfer specified Information when individuals attend our events, utilize the Website, and access its Services. This Information includes personal details such as name, contact number, email address, employer information, and home and business addresses, obtained during event registration or attendance. This data may be used to send relevant messages and notifications pertaining to events, future events, or the Company’s offerings.

When registering or accessing the Website and Services, the Company may gather certain Personal Information from you in order to contact or identify you. This information may include your name, phone number, credit card details, email address, as well as residential and business addresses.

The Services can be utilized by the employer to securely store specific Employment Information, including employment status, benefits details, and other contact information. This encrypted Employment Information is stored on protected servers and can only be accessed by individuals designated by your employer as Account Administrators, who possess administrative access privileges.

When the Company is contracted by a client-employer, it gathers and retains various Employment Files and Documents (“Files”), including personal contact information, resumes, notices to explain, memos, contract addendums, government IDs and permits, diplomas, transcripts, and more. Users or the Account Administrator are allowed to upload, download, or view these Files within the Services. If a User or Account Administrator adds a File to an SDP account that has already been uploaded by someone else, the Company may link some or all of the previous Files to your account instead of creating a duplicate.

Use and Purpose of Collected Data Personal Information

You consent that your collected Personal Information may be used:

  • In order to furnish and enhance the Company’s offerings and solutions.
  • Facilitate transactions;
  • Utilize third-party products and services;
  • Communicate relevant products, advertising and/or recommendations through any means available to the Company;
  • Provide a better customer experience for the Company’s customers and improve, develop, identify and launch products and services;
  • Comply with safety, security, public service or legal requirements and procedures;
  • Process information for statistical, analytical and research purposes; and
  • Identify and prevent errors and inefficiencies caused by misuse of the platform.

As required for the designated purpose, you grant the Company permission to disclose your Personal information to its internal departments, affiliates, partners, and contracted third-party service providers in accordance with this Privacy Policy. This authorization is provided voluntarily and does not affect your rights as the individual whose data is being shared.

The Company upholds a policy of not selling, trading, or transferring your Information to third parties without your explicit consent. In certain cases, the Company engages trusted third parties to assist in the operation and maintenance of the Website and Services, as well as in conducting business and providing services to you. These third parties are provided with only the necessary Information to fulfill their designated tasks and are required to maintain confidentiality and protect your Information in line with the provisions of this Privacy Policy.

Additionally, SDP may disclose your Information to current and potential partners, as well as other third parties, for lawful purposes. However, non-personally identifiable information, such as gender, preferences, interests, and favorites, may be shared with other parties for marketing, advertising, or similar purposes, as long as it cannot be used to identify individuals.

SDP is authorized to gather and analyze Information pertaining to the provision, utilization, and effectiveness of various aspects of the Services and associated systems and technologies (including any information and data derived from them). The Company is permitted to

  • utilize this Confidential Information to improve and enrich the Services and for other purposes such as development, diagnostic, and corrective measures in relation to the Services and other offerings from the Company,
  • disclose the Confidential Information only in an aggregated or de-identified form in connection with its business and when required by law, and
  • directly communicate with Visitors and Users who have provided their Personal information through accessing this Website and Services, for the purpose of sharing updates and offers related to relevant products, services, facilities, and other solutions.

SDP will communicate with users through email, phone, or other channels that users shared to the Company. SDP does not share the details of your contact information to third parties, unless otherwise stated in this Privacy Policy. Your Information may be transmitted automatically when you send an e-mail or SMS to the Company, depending on how your e-mail/SMS application is set up. You can choose not to receive any e-mail or SMS from the Company at any time about the Services by clicking the unsubscribe button on the emails or notifying thru SMS. However, please take note that you will automatically receive e-mails or SMS from the Company when you avail of its Subscription Services.

SDP will make every effort to address any inquiries regarding third-party services. In order to do so, the Company may need to share certain information related to your inquiry with its service provider, including your email address and other personal details. This is necessary if the Company is unable to provide the requested services itself.

Information and documents pertaining to employment.

Employees and Account Administrators have the ability to access and download Employment Information and Files. The Company will only access or utilize this information under specific circumstances:

• when explicitly instructed by the Users and/or Account Administrators,
• in a secure and encrypted format, or
• in aggregated reports that do not include or allow for the extraction of personally identifiable information. Personally identifiable information refers to any data provided to the Company that can be used, either alone or in conjunction with other information, to identify, contact, locate, or distinguish an individual.
• Examples of such information include, but are not limited to, a person’s birth date and place, and their mother’s maiden name.

Users and Account Administrators shall be solely responsible for any use of the Employment Information and Files.

Third Party Websites or Analytics

SDP, or third parties with whom we contract, may also collect some information using cookies, such as log records and Internet Protocol (“IP”) addresses. We use such information for the same purposes described in this Privacy Policy, to monitor and analyze usage of the Website and Services, for technical administration, to improve the functionality and usability of the Website and Services; and shall be used to confirm our permission. Users process requests within the service.

Compliance and Legal Procedures

SDP may disclose your information if required to do so by law or if we believe in good faith that such action is necessary to: Compliance with legal requirements, obligations and processes; Enforce this Privacy Policy and Terms of Use; or, To protect and defend the rights, property and safety of the Company, its employees, customers, visitors to the Site and users of the Services.

Accessing your Information

You acknowledge that SDP has no obligation to monitor the information displayed on the Site and Services. The Company is not responsible for the accuracy, completeness, appropriateness, or legality of the files uploaded and the information you provide to access and use the Site and Services. Subject to the terms of this Privacy Policy, the provisions of the Terms of Use and legal requirements, the Company grants a reasonable right to access and review the information it collects. If your information is incorrect, incomplete, or irrelevant, you may request correction or removal of your information by contacting the email address below.

The Company will endeavor to provide you with the information within a reasonable time. However, depending on the circumstances and the nature or extent, withdrawal of consent may result in the Company being unable to provide services to you. The Company does not respond to repeated or harassing access requests. When determining whether a request is repetitive or burdensome, factors such as the frequency with which the information is updated, the purpose for which it is used, and its nature are considered.

Online Inquiry

SDP may collect non-personal information, such as, but not limited to, your age, gender, preferences, interests, and favorites, using log files not associated with your name or other personally identifiable information. There is also information about your computer hardware and software that is automatically collected by the Company, which may include your IP address, browser type, domain names, access times, and addresses of referring services. This information is used by the SDP to operate the Subscription Service, to maintain quality and to provide general statistics regarding use of the Site and Services.


Company surveys may ask you for non-personal information, such as zip codes or your industry sector. If the online survey collects your contact details, the Company may use them to send you further information about marketing events, promotions, and other industry trends, provided that your consent is obtained in the survey.

Marketing Campaigns

SDP reserves the right to distribute information regarding its products and services to its clients and users through various channels, including organized events, the platform, and services. These channels may encompass electronic communication methods such as emails and SMS. By providing your contact information, you affirm that it is current and accurate, and that it does not belong to another individual. Consequently, the Company is authorized to utilize this information unhindered for the purpose of sending marketing messages and materials.

Retention Rights

SDP may retain and utilize your Information for a period of up to thirty (30) days following the conclusion of your agreement with the Company, or for as long as deemed necessary for the original purpose of collection, to meet legal obligations, settle disputes, and uphold agreements. If any portion of the Information must be retained, the Company will make efforts to limit its use to the necessary extent. Upon your request, the Company will make reasonable efforts to promptly delete your Information. It is noted that due to system backups, your Information may persist in the Company’s systems even after deletion, so complete removal should not be expected. Additionally, Files shared with other Users will not be deleted from the Company’s servers.


SDP is committed to safeguarding the Information provided by individuals, ensuring protection from loss, misuse, unauthorized access, disclosure, alteration, or destruction. We limit access to personal information, regularly assess vulnerabilities, and securely dispose of information when no longer necessary. Our security measures evolve with technological advancements. However, no Internet or email transmission can be guaranteed as completely secure or error-free. Therefore, individuals should exercise caution when sharing Information with the Company or any other entity. It is the individual’s responsibility to protect passwords, usernames, and other access features when using the Website and Services.

Minor Company’s Policy

The Website and Services are not meant for kids under thirteen years old. The SDP does not knowingly gather information from children of that age. If someone knows that a child has given their personal information to the Company, they can contact the Company at privacy@dataon.ph. If SDP finds out that a child under thirteen years old has given their personal information, SDP will try their best to delete that information.

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